1. Purpose of this functionality
Documents and attachments can be added to vendors and contracts in ISPnext. In addition to uploading files, it is also possible to create a document record that refers to a document in an external system – via the Document Link function.
Instead of storing a file in ISPnext, a URL to the document in the external system is registered. To the user, this appears as a regular document in ISPnext. Clicking it automatically redirects the user to the relevant document – without having to copy and paste the URL manually.
2. Conditions
To use the Document Link function, the document must be accessible via a valid URL that can be opened from a web browser.
Examples of valid URLs
| Type | Example |
|---|---|
| SharePoint / DMS via browser | https://sharepoint.example.com/document.pdf |
| External document management system | https://dms.example.com/document/12345 |
Local file paths such as
C:\Users\Gebruiker\Documenten\Contract.pdf
or \\Server\Share\Contract.pdf are not suitable for the Document
Link function. These locations are not accessible via a regular web URL and
therefore cannot be opened reliably from ISPnext.
Always use a web address (HTTP/HTTPS) that provides direct access to the document. This ensures that the Document Link function works optimally.
3. Summary
- The Document Link function makes it possible to register external documents in ISPnext without uploading them.
- Clicking a Document Link opens the document directly in the external system.
- Requires a valid HTTP/HTTPS URL that can be opened via a browser.
- Local file paths (drive letter or UNC path) are not supported.
This guide provides general troubleshooting advice for ISPnext customers. The exact setup, permissions and configuration may vary by environment. Involve an implementation consultant where necessary.