The 'details' tab contains various basic information about a contract. This includes the reference number, the name, and cancellation and extension periods. Entered data is saved automatically. The green highlighting of the background confirms successful input. When the input is invalid, the background will light up red.
This page also contains essential functions for activating, archiving, deleting, extending, and cancelling a contract.
Activate contract
This function is only available when the contract has the status 'Draft'. The contract is then only visible to the creator of the contract.
By activating the contract, it becomes visible to all users authorised for this.
Archiving or deleting a contract
When you archive a contract, the contract is moved from the 'Active' tab to the 'Archive' tab. No notifications are sent for this contract anymore.
For an archived contract, this button is replaced with a 'Delete contract' button.
This permanently deletes the contract. This button is also shown for contracts that have not been activated.
Extending a contract
When you extend a contract, the end date is adjusted based on the extension period you specify. The value in 'number of possible extensions' is also adjusted.
Terminate a contract or cancelling a termination
When you cancel a contract using the 'Cancel Contract' button, the contract is automatically archived when the end date is reached. Additionally, no notifications are sent for this contract anymore.
It is possible to undo the 'Contract cancelled' status by using the 'Cancel cancellation' button for contracts that were previously cancelled.
The table below explains all fields under this tab.
| Term | Explanation |
| Ref. | The reference number of the contract. Note: this is not editable. |
| Main contract | The parent contract under which this contract falls. |
| Contract name | The name of the contract. |
| Contract procedure | The procedure linked to this contract. Read more about it here. |
| Second party | An optional second party in the contract. |
| Client | The person who commissioned this contract. |
| Contract owner | The manager and owner of the contract, related to notifications. |
| Company | The company that entered into the contract. |
| Contract description | A general description of the contract. |
| Contract number | A number by which the contract is recognised internally. |
| Start date | The date on which the contract starts. |
| End date | The date on which the contract ends. |
| Silent renewal? |
Contracts where 'Silent renewal?' is activated in the contract details are automatically extended based on the fields 'Number of possible extensions', 'Extension period number' and 'Extension period'. Note: to use this function, there must be a notification of the type 'Automatic Contract Extension' active within 'Contract notifications'. |
| Cancellation date | The date on which the cancellation period begins. |
| Cost centre | The cost centre under which the contract falls. |
| Status | The status of the contract (active, terminated, etc.) |
| Contract type | The type of contract. Read more about contract types here. |
| Project number | The reference number of the linked project. |
| Cancellation period | The number of times the chosen cancellation period applies. |
| Cancellation period type | The type of period (day, month, quarter, etc.) |
| Number of possible extensions | The number of times this contract can be extended. |
| Final end date | The final end date of the contract, calculated based on the start date, the cancellation period, and the number of possible extensions. |
| Purchase conditions accepted | Indicates whether the purchase conditions for this contract have been accepted. |
| Number of times extended | Indicates how many times the contract has been extended. |
| Indexation information | Indexation information for the contract. |
| Exclude from contract compliance | When this function is enabled, this contract is not taken into account when calculating contract compliance. |
| Remarks | A field for other remarks regarding this contract. |
| Retention period number | The number of times the chosen retention period applies. |
| Retention period type | The type of period (day, month, quarter, etc.) |
| Deletion date | The deletion date. This is automatically filled in at the time of archiving and if the setting 'Retention period active' in Admin > Contracts settings > Settings is activated. The date is based on the fields 'Retention period number' and 'Retention period type'. If these are empty, the values in the fields 'Default retention period number' and 'Default retention period' in Admin > Contracts settings > Settings are used. If these are also not filled in, the deletion date remains empty. |
| Cost type | The cost type under which this contract falls. |