On this page you manage the default notifications for the Vendors module. This one notifications affect all suppliers in the Vendors module.
While adding or editing a notification, there are several properties you can define. The meaning of each property is explained in the table below.
Term | Explanation |
Notification active | This is the user's login name. Click on this login name to navigate to the user settings for that account. |
Number of periods | The number of times the chosen unit for 'Period'. |
Period | The type of period (day, month, year etc). |
Notification type | The type of notification (e.g. end of contract). |
Mail to users (contract managers) | Determines whether notifications are sent to the contract manager(s). |
Default receiver | Determines who or which email address receives a notification email by default. |
Email subject | The subject of the email notification. |
Email description | The content (body) of the email notification. |
Type notification
All notification types are explained in the table below.
Notification type | Action | Available VL Tokens |
Creation of Vendor |
An email to the default recipient when a supplier wanneer has been created in Vendors. The fields 'Email subject' and 'Email description' are required. Period settings and 'Mail to contact managers' are not supported with this notification. |
[USER:DISPLAYNAME] |
Creation of a complaint to sender |
An email to the complainant at the time the complaint has been registered. The email contains information about the supplier and the date on which the complaint was filed. Period, mail to contract managers, default recipient and e-mail subject/text are not supported for this notification. |
Not applicable |
Creation of a complaint to purchaser |
An email to all vendor administrators in Vendors. Period, mail to contract managers, default recipient and e-mail subject/text are not supported with this notification. |
Not applicable |
Accepted Vendor Change |
When supplier data supplied via the Supplier Data Portal accepted, an email will be sent to the user who provided the data. Period settings are not supported with this notification. |
[USER:DISPLAYNAME]
|
Rejected Vendor Change |
When supplier data supplied via the Supplier Data Portal rejected, an email will be sent to the user who provided the data. Period settings are not supported with this notification. |
[USER:DISPLAYNAME] [VL:VENDORNAME] [VL:VENDORNUMBER] [VL:LASTWORKFLOWUSER] [VL:LASTWORKFLOWCOMMENT] |
Agreement registration |
An email to the contract agreement registration user who needs to review the agreement. The fields 'Email subject' and 'Email description' are mandatory. The formula for the sending date is as follows: 'date until' (in the realization tab of the contract agreement) minus the specified period in the notification settings. Example: The option 'Mail to contract managers' is not supported for this notification. |
[VL:DISPLAYNAME] [VL:URLLINK]* |
Supplier Data Merged |
|
|
Workflow invite user supplier data |
This notification must be set to ensure that workflow users at Vendors > New supplier data, receive a notification to approve/reject a new supplier. The values set in the fields 'Period for notification moment Number' and 'Period for notification moment Period' are irrelevant. It is mandatory to fill in 'Email subject' and 'Email description'. |
[USER:DISPLAYNAME] [VENDOR:VENDORNAME] |
* = can only be used in the e-maill description
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