NEXT 202529 - Release date: 16 July 2025
Source to Contract
- Deviation management within Vendor Management
Within Vendor Management, a new functionality has now been added that allows users to register and manage supplier deviations.
With this addition, organisations can now easily identify and document deviations, which helps them analyse the causes and take appropriate actions.
Procure to Pay
-Separate coding templates for debit and credit invoices in AP Automation
It is now possible to set separate coding templates for debit and credit invoices within the supplier settings. The old checkbox for automatic coding has been removed, and existing settings have been automatically migrated.
The full content of this release is explained below.
Source to Contract (S2C)
General
New
Stopping the loading of a query
In certain situations, a query could continue loading endlessly, for example, due to an error in the setup. This required the application to be reloaded to continue working. Additionally, it was not possible to edit the setup of the relevant query without the intervention of the support department.
To prevent this, functionality has now been added that allows the loading of a query to be manually stopped. This increases stability and user-friendliness when working with complex or erroneous queries.
Fixes
- Various text corrections have been made.
- Various translation corrections have been made.
- Various layout corrections have been made.
- Various performance improvements have been made.
| Description | Location |
|---|---|
The document order, which could be determined via the field sorting since the previous release, now automatically adheres to the order of uploading (instead of alphabetical) when no sorting value is set. This ensures a logical and consistent display of documents. Additionally, the document order that can be set manually by each user is now saved. This means that this preference no longer needs to be reapplied after each session, further improving the user experience. | Vendors > Documents Contracts > Attachments |
Vendors
New
Deviations management within Vendor Management
Within Vendor Management, support has now been added for registering and managing supplier deviations. Deviations can now be registered, viewed, and followed up directly from the supplier detail page.
Under the Risk & Compliance tab, a new section Deviations is available, with detailed views, the ability to add documents, link tasks, and record the severity of the variance.
Deviations can be registered via the supplier view (+Add) or via a request for information. The available types of deviations can be managed via an Admin setting under Tables.
Search bar for contracts within Vendor detail page
Within Vendor Management, the 'Contracts' tab is available, where an overview of all contracts of the respective supplier is displayed. From now on, a search bar has been added to this tab, allowing specific contracts to be found more quickly and easily from this view.
Fixes
| Description | Location |
|---|---|
| The country name in the address block within supplier details was not translated correctly. In the Dutch language view, the country name incorrectly remained in English. This has now been corrected. | Vendors |
| In information requests, the email message was not displayed correctly based on the set email template. This has now been resolved, so that the correct content, as it was sent, is now displayed according to the template in the application. | Vendors > Request Information |
After creating a complaint, the description could no longer be edited. The functionality has been restored: users with the role Vendor Management Moderator or the original reporter with the role Vendor Management Register can now edit the description as intended. | Vendors > Complaints |
| When the column 'Last Vendor Activity' was not visible in the overview of information requests, the overview was not loaded and the application froze. This issue has now been resolved; the overview loads correctly again, regardless of the visibility of this column. | Vendors > Request Information |
Contracts
Fixes
| Description | Location |
|---|---|
| A contract that was terminated was incorrectly automatically archived based on the termination date in certain cases, even though the contract should have remained active until the end date. This behaviour has now been corrected. | Contracts |
Free fields in contracts incorrectly showed an info icon when no explanation was filled in. On mouse-over, an empty black tooltip appeared. The issue has now been resolved: the info icon is now only displayed when an explanation is actually available. | Contracts |
| When using contract product free fields with predefined selection values (such as cost centres), it was not possible to add new products or modify existing products. This issue has now been resolved, allowing products to be managed correctly again. | Contracts > Contract Products |
Spend
Fixes
| Description | Location |
|---|---|
| In multiple charts that could be added to dashboards, not all years were displayed correctly. This led to a distorted view. The display has now been corrected, allowing the charts to show complete and reliable timelines again. | Dashboards |
| In budget details, an incorrect amount was displayed in certain situations. This has been corrected, so that the correct amount is now shown. | Spend > Budgets |
Admin
Fixes
| Description | Location |
|---|---|
| An issue in the master data import where having both active and inactive currencies for a company could cause errors due to multiple currency records. The import now correctly filters on active currency versions. | AP Automation & Procurement |
| Exchange rates now have a maximum precision of 10 decimal places, ensuring consistent processing of currency values. | AP Automation & Procurement |
| When exporting Vendor Settings, the auto-matching column could cause errors due to an incorrect data type. This has been resolved. | AP Automation & Procurement |
Procure to Pay (P2P)
General
New
Last login date/time displayed for non-SSO users in user overview
You can now track the last login date of all users: SSO and manual login. This provides complete visibility. The login can be seen under Settings-> Users (accessible only with the appropriate rights).
AP Automation
New
*New export option for invoice lines
A new permission (invoice:can_export_invoice_lines) allows authorised users to export invoice lines at any step of the invoice process to Excel. The export option is available via the Robotic Process Automation functionality and uses the same format as the existing AP export.
The export functionality is only visible to users with the appropriate permission.
Support for separate coding templates for debit and credit invoices
Within the supplier settings, separate coding templates can now be set for debit and credit invoices. Previously, only one template was supported, without distinction between the two invoice types.
The previous checkbox for automatic coding has been removed. Existing settings have been automatically migrated so that the current template is applied to both types.
This extension is also supported via the API and during import and export processes.
‘Predefined companies’ now directly available during document processing
The field Predefined companies is now directly available during the scanning and processing of documents in ISPnext SmartScan. Previously, this field was only configurable via the control panel but is now available under Setup -> Inbox settings -> Mailbox settings -> ISP-Smartscan.
With this improvement, a company can easily be selected from a predefined list, ensuring faster processing and greater consistency in data entry.
D365 F&O
Surcharge amount and transaction type editable on order lines (AX2012 / D365 F&O)
It is now possible to edit the surcharge amount and transaction type on order lines within ISPnext for AX2012 and Dynamics 365 F&O. Previously, these fields were not adjustable, making corrections to order and invoice discrepancies difficult.
For surcharges based on a percentage, the amount is automatically updated when the base amount changes.
Exact Online
Support for ‘Cash’ item on invoices in Exact Online
Invoices processed via Exact Online now include a Cash item upon registration and completion, if the payment method requests it.
Previously, this was not displayed correctly, particularly for credit invoices.
Open API
Business Area added to purchase order header (JD Edwards/Open API)
The field Business Area has been added to the purchase order header for JD Edwards (DTS/Open API). Previously, this field was missing, making it difficult to track orders by business area.
Additionally, outstanding orders per supplier are now visible for JD Edwards environments, contributing to better reporting and operational overview.
Ultimo
Importing purchase orders now available for all ERP systems
It is now possible to import purchase orders, regardless of the type of ERP system. Previously, this functionality was limited to connections via Open API or DTS.
Thanks to this extension, customers with standard ERP solutions, such as M3 or SAP in combination with Ultimo, can now also make use of this import option.
Fixes
| Description | Location |
|---|---|
| From now on, the actually used advanced route for completed invoices will be shown in the final status, even if that route is now inactive. | AP Automation |
| The net amount could be incorrectly calculated when using a 100% VAT (tax explanation “VT”) and a VAT code with partially exempt VAT. The net amount is now correctly set to zero. | AP Automation |
| When importing invoices where the vendor settings take priority, the correct VAT group is now applied from the vendor settings and is no longer overwritten. | AP Automation |
| Unchecking the option "add invoice" when forwarding invoices now correctly prevents the invoice PDF from being sent along. | AP Automation |
| Resolved: in the M3 order data importer, an empty value for the actual amount caused a decimal conversion error. Empty values are now correctly converted to zero. | AP Automation (M3) |
| An issue has been resolved where invoices could freeze in the AX2012 integration due to repeated booking errors. Now, duplicate booking errors are recognized more flexibly, allowing invoices to proceed correctly. | AP Automation (AX2012) |
Procurement
New
Shopping cart completely renewed within Procurement for performance improvements
The shopping cart has been technically rebuilt for better performance and future-proofing. The appearance and operation remain the same, but the workings behind the scenes have changed. We advise you to test the new shopping cart in your environment and report any deviations or performance differences to your account manager or via a support ticket.
Field Base country added to item categories, to support procurement processes.
The field Base country is now available under Settings → Item Categories. This optional field sets a default country for procurement processes, such as using the shopping cart.
This extension is particularly relevant for environments using M3, Baan, Infor LN, or Open API Procurement, where country-dependent logic for item categories is required.
Contract number is now editable in free-requests.
An edit functionality (via the pencil icon) has been added for contract number and name in editable steps of both Purchase Request and Shopping Cart lines.
This allows the purchase request to be linked to the correct contract even after creation.
Fixes
| Description | Location |
|---|---|
| When importing Item Categories via Excel, the first version of the category manager (function) was linked instead of the latest active version. The import now correctly links the latest version of the category manager, VAT, and tax group. | Procurement |
| The default currency of a company was not set when creating a free request. From now on, the default currency of the company will be applied correctly. | Procurement |
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