NEXT 202538 - Release date: 17-09-2025
General
Alignment of house style between ISPnext solutions
The house style of all 'Procure to Pay' (P2P) and 'Source to Contract' (S2C) solutions is now aligned, so that both have a uniform appearance. The navigation bars have been refreshed with a fresher blue colour, the icons have been adjusted and the logo has been updated. The login page has also been included in these adjustments for a consistent look & feel.
Source to Contract
Disappearance of 'Support button'
The 'Support' button, which was previously located at the bottom left of the application, is no longer available. Tickets can now only be created by authorised persons via the Helpcenter portal, which can be opened by clicking the 'question mark' at the top right of the application. In this way, all correctly submitted tickets are sent directly to the correct department, preventing delays caused by wrongly assigned tickets.
ValidSign Integration
To further support the entire contract process, there is now also an integration with ValidSign. This expands the available E-signing options within the application.
Procure to Pay
Autocomplete for users within an approvers group
A new setting, “Allow for group”, has been added to the autocomplete configuration. If enabled, ISPnext automatically skips an approval step if a user from that group has already approved earlier. The four-eyes principle remains in force, if enabled. This improvement speeds up the invoice processing and reduces repeated approvals, while keeping the workflow flexible.
The full content of this release is explained below.
Contents
General
Visual adjustments in the ISPnext solutions
ISPnext has introduced a new house style for all 'Procure to Pay' (P2P) and 'Source to Contract' (S2C) solutions to create a uniform and professional appearance.
The navigation bars have been adjusted with fresh, modern colours that fit the ISPnext identity, improving usability and recognisability.
New icons and a refreshed logo strengthen the visual identity and provide an intuitive user interface.
The login page has also been completely renewed, ensuring a consistent and professional experience from logging in.
Source to Contract (S2C)
General
- Various text corrections have been made.
- Various translation corrections have been made.
- Various layout corrections have been made.
- Various performance improvements have been made.
New
Disappearance of 'Support button' (Support Widget)
The 'Support' button, which was previously located at the bottom left of the application, is no longer available.
Tickets can now only be created by authorised persons via the Helpcenter portal, which can be opened by clicking the 'question mark' at the top right of the application.
In this way, all correctly submitted tickets are sent directly to the correct department, preventing delays caused by wrongly assigned tickets.
Please note: The use of email for creating tickets or reporting problems will soon be discontinued. All tickets must henceforth be created by authorised users (Key-Users) via the portal.
Vendors
New
Vendor Rating – “Execution performance correction” is no longer overwritten for closed periods
Previously, when (re)calculating Vendor Rating results, the value of “Execution performance correction” in Admin was incorrectly reset to the last rating value, also for closed periods. As a result, set corrections (e.g. 7.34) could revert to earlier values (e.g. 7.31). The logic has been adjusted: corrections for closed periods are now retained, while open periods continue to be updated based on the latest rating results.
Fixes
| Description | Location |
|---|---|
| The issue where Spend totals from a previously opened information request remained visible after navigating to another request has been resolved. Spend data is now correctly refreshed when switching between information requests, so only the data of the current request is shown. | Vendors>Information Requests |
| Documents linked to a checklist of an archived vendor were not shown in the Documents tab when opening the checklist. This has been resolved: all documents linked to the checklist are now visible and downloadable, even when the vendor is archived. | Vendors>Archived |
| When editing information in the Info tab of a Vendor, extra empty lines were incorrectly added after saving. This has been resolved: the text is now correctly saved and displayed as entered. | Vendors |
| Text formatting in Mail Campaigns is now correctly saved. Italic text entered in the editor remains after saving and is displayed correctly in the main screen, without extra empty lines. | Vendors>Mail Campaign |
| Supplier Portal Moderators can now fully delete previously given answers in external ratings from the Supplier Portal again. The “delete” option reliably removes the answer, and it does not reappear after refreshing the page. | Supplier Portal>Vendor Rating |
Contracts
New
ValidSign Integration*
To further support the entire contract process, there is now also an integration with ValidSign. This expands the available E-signing options within the application.
Under Admin [Admin>3rd Party Integrations] the integration details such as the API key can be added.
After configuration, ValidSign is available as an E-Signing option. In the 'External signing' tab in contract details, the ValidSign E-Signing process can be started and monitored.
Fixes
| Description | Location |
|---|---|
| The numerical validation in contract product free fields now works correctly. When the “numeric only” option is set, text input is no longer accepted. | Contracts |
| The issue of duplicate logbook entries when archiving a contract has been resolved. Now one entry is added for the archive action, and a separate entry if a reason is provided. | Contracts |
Sourcing
New
Ability to enter '0' as a price value in the Supplier Portal during an RFx
A new functionality is available in the Supplier Portal allowing users to enter the value '0' as a price during an RFx process. This means suppliers can explicitly indicate that a certain product or service is offered free of charge. This adjustment makes it easier to provide accurate and transparent price information, even when there are no costs involved.
Spend
Fixes
| Description | Location |
|---|---|
|
When opening the Contracts tab for a supplier in Spend, a blank page appeared and an error was displayed. This has been resolved. The contracts table and (if applicable) the moderator button are now correctly shown again. |
Spend>Suppliers> *select a supplier* >Contracts |
Admin
Fixes
| Description | Location |
|---|---|
|
In Admin > Users, replacing a user with linked contracts caused an error, preventing the action from completing. This has been resolved: all linked contracts are now correctly transferred to the replacement user, after which the original user can be archived without problems. |
Admin -> Users |
Procure to Pay (P2P)
General
Support for Czech language in AP Automation & Procurement
Czech is now available as a configurable language in the user settings of AP Automation and Procurement. All interface elements are translated, while important product terms remain in English for clarity.
AP Automation
New
Autocomplete for users within an approvers group
A new setting, “Allow for group”, has been added to the autocomplete configuration.
When enabled, ISPnext automatically skips an approval step for a group if a user has already approved in an earlier step and is part of that group.
The four-eyes principle remains in force when active. This improvement speeds up the invoice processing and reduces repeated approval actions, while keeping the workflow flexible.
Multi-select possible in invoice overview company filter
The invoice overview now supports selecting multiple companies in the company filter. Column filters with a “filter box” functionality support multi-select for the Company field and other relevant columns in Procurement and AP Automation. The advanced search function in AP Automation also supports multi-select autocomplete, making filtering across multiple companies or values faster and more efficient.
Optimised PDF processing of imports in the ISP-Archive
PDFs are now processed more efficiently during import and display. PDFs smaller than 5MB are displayed inline in the frontend, larger files are available via a download link. Existing embedded PDFs in HTML have been removed from the HTML to reduce storage and speed up migrations.
Transaction Data API: Time margin added
A new setting has been added in ERPConfig allowing partners or support to set an “allowed time difference in seconds” between ERP and ISPnext timestamps. This ensures invoices and transaction records are processed correctly, even with small time differences between systems, improving integration reliability without affecting security mechanisms for larger discrepancies.
Expansion of Vendor Settings API: extra fields for create/update
The Vendor Settings API has been expanded with extra fields, enabling more complete and central management of vendor data via the API.
New fields are: chamber_of_commerce, gln, search_code, active, use_payment_term_of_purchase_order, custom_fields, place_order_automatically, hide_price_po, hide_quantity_po and item_category.
These fields can now be used when creating or updating vendor settings, simplifying integrations and reducing manual adjustments.
InforLN CE
Import Dimension Edges Master Data
ISPnext now supports importing dimension edges from Infor LN CE. This allows the latest active validation rules to be automatically applied to all 12 financial dimensions per general ledger account, reducing manual checks and lowering the chance of errors when forwarding invoices to Infor LN CE.
DTS - Periodic retrieval now possible with new filter
A new value datetime_now has been added in DTS, enabling data to be retrieved periodically based on the current date and time minus a configurable number of days or hours. This allows scheduling accurate and reliable data collections, for example with cloud APIs such as Infor LN.
Open API/ Infor M3
Order database configurable for Infor M3 OpenAPI
The ERP configuration for Infor M3 OpenAPI now supports a connection to the Order database. This enables direct access to purchase order data, improving integration and usability for M3 On Premise environments.
JD Edwards
MPP Special Flag added in invoice header
A new field called MPP Flag has been added to the invoice header in AP Automation. The field is a custom boolean and is mapped to the “10” record in DTS for JD Edwards. When activated, the flag is exported as "Y" in the integration. This provides support for customers who need the MPP flag for specific financial processing.
Fixes
| Description | Location |
|---|---|
| An issue was resolved where creating an advanced route with a vendor who has a default VAT did not work properly. | Platform |
| An issue in VAT reconciliation was fixed where a VAT difference was incorrectly reported when manually processing invoices with shifted VAT. The reconciliation now correctly recognises when the VAT amount on the header and the invoice lines is balanced. | AP Automation |
| An issue was resolved where changes in the net amount on the VAT splitting screen were not saved in the database. The net amount is now correctly updated on the invoice when using the VAT splitting function. | AP Automation |
| The data types in the Purchase Order API documentation have been corrected. Fields such as payment_term, order_placed_by, order_planned_by and order_ordered_by are now shown as text instead of numbers. Also, inconsistent decimal fields have been fixed so that quantities and amounts in the examples are correctly displayed as decimals. | Platform |
| Invoices sent to SAP that previously returned a Server Error no longer get stuck in the workflow. Similar errors are now stored with the invoice and displayed to the user as a booking error, allowing support to investigate with clear error details. | AP Automation |
| When importing coding rules from Excel, the company of the invoice is now used if not specified in the spreadsheet. This prevents errors when dimension values exist in multiple companies and ensures coding rules are imported correctly. | AP Automation > Import |
| An issue was resolved where SAP postings for Ultimo orders gave an unexpected error when dimensions were missing. The system now correctly generates a BookingError with a clear message, including the invoice number. | AP Automation |
| An issue was resolved where invoices could not be reopened due to a division by zero error when distributing differences over debit and credit coding rules with the same amount but different VAT types, one of which had a VAT-exempt percentage. A safeguard clause now prevents distribution in such cases to avoid this issue. | AP Automation |
| An issue was resolved where invoices were incorrectly linked to vendors based on recognition email addresses from inactive vendor settings. The system now links email addresses only to vendor settings that are both active and version_active. | AP Automation |
| An issue was resolved where changing the company in vendor settings did not clear all related fields, such as default currency, VAT and base country. This could potentially lead to inconsistencies. Item categories are now also correctly filtered based on the selected company. | Platform |
| An issue was resolved where invoice processing stalled due to a technical error message. | Platform |
Procurement
New
Uploading request lines
A new upload function is now available on Procurement Home, Webshop, Products, Free Request and various overview screens via the upload button.
This function allows request lines to be imported directly via Excel files, without manually pre-filling the shopping cart.
Users can choose to replace existing shopping cart items or merge the uploaded lines with the current content.
Templates for upload and the current shopping cart content can be downloaded for extra convenience.
The process provides clear success and error messages to maintain transparency. After a successful upload, users are automatically redirected to the shopping cart to continue processing the requests.
Sending attachments to suppliers
Multiple attachments can now be uploaded with a purchase request or order, with the option to indicate per file whether it is sent to the supplier. A checkbox “Send to supplier” allows precise control over external sending. Files that are sent are included in the email or PDF to the supplier, while others remain internal. Attachments are transferred from request to order and are then read-only.
Fixes
| Description | Location |
|---|---|
| When importing purchase requests, request lines and charge lines now correctly inherit the destination of the purchase request header when no destination is set on the line. Previously, these lines were incorrectly set to ERP by default. | Procurement |
| The Obligation report now correctly calculates outstanding amounts when the invoice method is set to amount. Previously, only quantities were used, causing outstanding line amounts to be incorrect during partial invoicing of a purchase order. | Procurement |
| An issue was resolved where some fields in Excel exports for Purchase Orders and Purchase Requests showed “-ERROR-” instead of the correct value. All fields now export correctly with the expected data. | Procurement -> Export |
| An issue was resolved where deleting a receipt line failed after selected orders were received a second time without saving, causing all newly added lines to be removed. The system now saves goods receipt after each receipt action to ensure correct deletion behaviour. | Procurement |
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