A posting period in AP Automation can be closed in two ways: in the night task or immediately. The choice is made when creating a new posting period, with the Close immediately checkbox.
Go to:
Setup > Financial setup > Posting periods
Night task
Without Close immediately, the old period is only closed during nightly processing. The night task:
- gives unposted invoices with a posting date outside the open period the first day of the open period as posting date;
- generates the Accrual report.
Disadvantage: existing invoices can only be posted the next day.
Close immediately
With Close immediately selected, the period is closed directly after saving. Invoices with an older posting date are moved to the new posting period straight away.
Advantage: invoices can be posted immediately. Delays and inconsistencies between posting periods are prevented.
Possible disadvantage: the period in the ERP package is then not yet in sync with AP Automation.
Which option to choose?
| Situation | Option |
|---|---|
| Invoices must be posted straight after closing the period. | Close immediately |
| The period in the ERP package is only closed the next morning. | Night task, close the period at the end of the day |
More information
All frequently asked questions are listed in the section FAQ.