Quick reference – Prompts in nextAI
✅ Do’s (what works well)
- Be concrete
For example:
“Use the first line description as the invoice description” - Use ‘if–then’ logic
For example:
“If ‘reverse charge’ occurs, set VAT to reversed” - Specify the source (text, column, field)
For example:
“Take value from column ‘Description’ for line text” - Use recognisable patterns
For example:
“Recognise order number if it starts with ‘PO’” - Keep it simple
One clear instruction per prompt often yields the best result
❌ Don’ts (what works less well)
- Too general instructions
For example: “Recognise the invoice better” - No clear action
For example: “Check the data” - Too much logic in one prompt
(better to split into multiple prompts) - Vague references
For example: “Use the correct column”
🔧 Common prompt types
- Determine description
“Use first line as invoice description” - VAT logic
“If ‘VAT reverse charge’ occurs, set VAT to reversed” - Order recognition
“Use only order numbers that start with ‘PO’” - Additional costs
“Post lines with ‘freight’ as shipping costs” - Combining fields
“Combine article number and description into one text field” - Language / translation
“Translate German texts into English before processing”
💡 Practical use
- Start with one simple prompt
- Test on one invoice
- Refine if necessary
- Always check the result on first application