The article below pertains to Procure to Pay (P2P) for the following applications and/or module(s):
AP Automation
It is possible that an invoice is received for a part of the received order (quantity or price differs from the receipt/order), in which case the matching at main level will not work.
The amount of the partial invoice does not match the total amount of the receipt/order.
After the Header match, the partial invoice with the linked order ends up in step Check invoice by Accounts Payable.
Here, the data can be adjusted at line level before the invoice is presented for further processing.
An example:
The order consists of:
- 10 pieces of article 1, price 20 euros, amount 200 euros
- 10 pieces of article 2, price 50 euros, amount 500 euros
The items have been received and a goods receipt has been made for all 20 items. Following this order you will receive an invoice of 600 euros for:
- 5 x 20 = 100 euros for item 1
- 10 x 50 = 500 euros for item 2
You can now adjust the data at line level to the data on the partial invoice. In this example, the quantity is changed to 5 and the amount is changed to 100.
In red you can now see which line and which data have been adjusted (also the total amount of the invoice will have to be adjusted to 600).
This partial invoice can now be posted further in the process and booked after checking is done.
Another invoice can also be linked to this order and processed in the same way.
The remaining part of the order that has not yet been invoiced is visible at line level. In this example, 5 pieces of article 2 can still be invoiced.
The calculation of the amount still to be invoiced is based on the outstanding number x price.