Purchase order - Balancing an invoice for matching
This article relates to Procure to Pay (P2P) for the following application and/or module(s):
AP Automation
When the amount on the order(s) does not correspond to the amount in the invoice header, it must first be balanced before it can be processed. The example below shows a difference of 500 euros:
This difference can be resolved in several ways:
The invoice amount in the invoice header can be adjusted.
The total amount may not correspond to the amount on the invoice or to the amount of the order. Adjusting the invoice amount may balance the invoice.
Prices or quantities on the lines can be adjusted.
The amount on invoice and quantity on invoice fields can be adjusted on the lines, which may balance the invoice.
Lines can be unticked or ticked.
This may be a partial invoice. Lines that do not yet apply to this invoice can be unticked.
An additional cost line can be created.
Possible additional costs may be included in the invoice amount but not appear in the order lines. For example, certain delivery costs. An additional cost line can be created for these additional costs. To do this, click Additional costs. A cost line can be added here in the same way as normal cost lines are coded.
The difference can be distributed across the lines.
Using the icon, the difference can be distributed across the lines to balance the invoice. In this example, it looks as follows:
The difference can only be distributed across the lines when all invoice types correspond, both in the header and on the lines. If this is not the case, a message will appear:
Icons & colours
Tolerance indicator: within range | |
| Tolerance indicator: outside range Shows a red triangle when the line falls outside the configured matching tolerance. |