The article below pertains to the following applications and/or module(s):
Vendor Management
Contract Management
Supplier360
Sourcing
Spend Analytics
Roles have a constructive effect. For example, if you assign someone the role 'Vendor Management Moderator', give this user the roles 'Vendor Management Viewer' and 'Vendor Management Register' as well.
Roles with the symbol are roles that require extra attention before being assigned.
Role | Description | |
Audit Moderator | Access to the Audit section in Vendor Rating as moderator, authorized to edit and launch Audits. | |
Audit viewer | Access to the Audit section in Vendor Rating as a viewer, authorized to view Audits. | |
Audit workflow user | The authority to participate in an audit workflow in the Vendor Rating module. | |
Client Administrator | Access to all functions within the Admin module, allowing application settings to be modified and, for example, users to be created or edited. | ![]() |
Cost Centre Group User | Access to the Spend Community module. This role cannot be used in combination with Spend Viewer and/or Spend Moderator. |
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Contract Confidential Attachments | Access to contract attachments and notes in the Contracts module that are marked as confidential. | |
Contract Management Moderator | The authority to create, edit, and delete contracts and associated information. This role also grants users the ability to manage E-Signing requests. | |
Contract Management Viewer | The authority to view contracts and their content in the Contracts module. | |
Contract Management Register | The authority to record new information related to contracts in the Contracts module, such as attachments, notes, and complaints. | |
Contract Management Community Viewer | The authority to view Community Contracts. Community Contracts are only applicable if multiple ISPnext environments are being used. | ![]() |
Contract Manager | Part of the feature 'Activate edit function for contract manager'. | |
Community User | The authority to switch between linked ISPnext environments. | ![]() |
Community Manager | The authority to manage linked ISPnext environments. | ![]() |
Force SSO Login | This role requires the user to log in via SSO. Logging in through the traditional login page will no longer be possible. Assign this role only if SSO is being used! |
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ISPNext AP Automation | This role makes the menu item 'ISPnext AP Automation' visible in the menu bar. | |
ISPNext AP Procure | This role makes the menu item 'ISPnext AP Procure' visible in the menu bar. | |
New Supplier Autorisation | The authority to approve or reject suppliers submitted through the Supplier Data Portal. | |
Project Administrator | The authority to view all projects, even if your user account is not linked to the project. | |
Project Moderator |
The authority to initiate and manage projects in [Vendors > Project Intake]. |
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Project User |
The authority to view projects in [Vendors > Project Intake]. |
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Query Creator | Access to Query (part of the Dashboard module), with the ability to create and execute queries. | |
Query Executor | Access to Query (part of the Dashboard module), with the ability to execute existing queries. | |
RFQ Administrator | The authority to view all RFQs within the Sourcing module, including RFQs your account is not linked to. | |
RFQ Moderator | The authority to add, edit, and delete RFQs within the Sourcing module. | |
RFQ Viewer | The authority to view RFQs within the Sourcing module. | |
Risk Assessment |
Access to edit Risk Assessment templates in |
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Risk Assessment Classification |
Access to [Vendor Rating > Risk Assessment Classification] and the authority to initiate and manage classifications. |
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Spend Category User |
Access to Spend, but only for categories the user is linked to. This role cannot be used in combination with the 'Spend Viewer' and/or 'Spend Moderator' roles. |
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Spend Company User |
Access to Spend, but only for companies the user is linked to. This role cannot be used in combination with the 'Spend Viewer' and/or 'Spend Moderator' roles. |
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Spend Moderator | Access to the Spend module, authorised to view and edit data within the module. | |
Spend Viewer | Access to the Spend module, authorised to view data within the module. | |
Support Ticket Access |
Access to your personal user page in the Help Center. Here, you can manage all your own tickets and, if enabled by us, view tickets from your organisation. With this role, you also have access to content in the Help Center that is only available to authorised users. |
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Sustainability Analysis | Access to the sustainability analysis in the Spend module. | |
Vendor Management confidential attachments | Access to supplier attachments in the Vendors module that are marked as confidential. | |
Vendor Management Moderator | The authority to add, edit, and delete suppliers and associated information in the Vendors module. This role also allows users to determine which documents are shared with suppliers in the Supplier Portal. |
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Vendor Management Register | The authority to upload new information to existing suppliers, such as attachments, notes, and complaints. | |
Vendor Management Viewer | The authority to view suppliers in the Vendors module. | |
Vendor Rating Moderator | The authority to initiate new ratings and edit existing ratings. This role also grants access to the Settings section of the Vendor Rating module. | |
Vendor Rating Register | Access to the Vendor Rating module, authorised to initiate new ratings. | |
Vendor Rating Viewer | Access to the Vendor Rating module, authorised to view results. |
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