You have received an email asking you to digitally sign a document. You need this invitation to digitally sign the document.
- At the bottom of the invitation there is a 'LOGIN' button with which you can log in to the Supplier Portal. Click this button.
- You will now see the login page, here you have 2 methods of logging in. Either with a password, or without a password. The option without a password will send a security code for logging in.
This security code will be sent to the email address to which the invitation was sent. -
Enter the code and click 'Enter'.
The code is valid for 10 minutes, after which you can request a new one by clicking the 'LOGIN' button in the invitation again.
- After logging in, an organisation may have to be selected, this depends on how many organisations provided you access to their Supplier Portal. Click on the name of the organisation from which you received the invitation.
- You are now on the homepage of the Supplier Portal.
- Click on the E-Signing overview in the 'E-Signing' tile. This will open the requests, pending requests are marked with a red color.
- You will arrive at the signing page. Here you have insight into the document and the signatories.
- Read the document on the right, download the document if necessary via the download button at the top right of the document.
- To sign the document, click on 'Sign'.
- A window will open in which you must enter a signature. You can manually put a signature or upload an existing signature via the blue 'Upload' button.
- Once you have put a signature, click on 'Save Signature' after which you can click on 'Sign documents'.
- You will be prompted for a confirmation that you really want to sign, and a security code will be asked again. This code will also be sent to the email address where the invitation was received.
- Enter the code and click on 'Confirm' to sign the document.
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On the signing page (see image in step 2) you can see who has already signed, this is indicated by a green tick next to each signer.
Green check = signed
Question mark = no action has been taken by this user yet
Red cross = rejected
If each signatory has signed, you will receive an email with the fully signed document. You can also download the document from the Supplier Portal at any time here.