The article below pertains to Procure to Pay (P2P) for the following applications and/or module(s):
AP Automation
Procurement
This overview shows all permissions and what someone can do with this permission.
Type: Generic (1), Company-specific (2)
| Permission | Type | Application | Can be configured | Activities |
| advancedrouting:can_use_advancedrouting | 2 | Advanced routing | Yes, always | May maintain the Advanced routes within the stated company or all companies |
| bre:can_read_bre | 1 | BRE | Yes, only when AP Automation is enabled | May view the BRE rules |
| catalog:can_create_bundles | 2 | Procurement | Yes, only when Procurement is enabled | May create/maintain catalog product bundles |
| catalog:can_edit_items | 2 | Procurement | Yes, only when Procurement is enabled | May maintain catalog products/items |
| catalog:can_use_bundles | 2 | Procurement | Yes, only when Procurement is enabled | May use the catalog product bundles |
| classification:can_edit_mailboxes | 2 | Classification | Yes, only when AP Automation is enabled | May maintain mailboxes (excl. EWS-Oauth) |
| classification:can_use_classification | 2 | Classification | Yes, only when AP Automation is enabled | May view the emails within the stated company or all companies |
| company_configurations:can_edit_companyconfigurations | 2 | Company Configurations | Yes, only when AP Automation is enabled | May add and maintain company settings |
| defaults:can_use_defaults | 2 | AP Automation | Yes, only when AP Automation is enabled | May maintain default settings / invoice defaults |
| downloads:can_see_all_downloads | 1 | Downloads | Yes, always | Can see all downloads / user requested files |
| easyrouting:can_use_easyrouting | 2 | Easy routing | Yes always | May maintain the Easy routes within the stated company or all companies |
| invoice:can_access_accrual_report | 1,2 | AP Automation | Yes, only when AP Automation is enabled | May view the accrual report |
| invoice:can_access_audit_report | 2 | AP Automation | Yes, only when AP Automation is enabled | May view the audit report |
| invoice:can_access_compliance_report | 2 | AP Automation | Yes, only when AP Automation is enabled | May view the compliance report |
| invoice:can_be_advisor | 2 | AP Automation | Yes, only when AP Automation is enabled | May be selected as a advisor |
| invoice:can_be_buyer | 2 | AP Automation | Yes, only when AP Automation is enabled | May be selected as a buyer |
| invoice:can_be_contactperson | 2 | AP Automation | Yes, only when AP Automation is enabled | May be selected as a contactperson |
| invoice:can_be_reviewer | 2 | AP Automation | Yes, only when AP Automation is enabled | May be selected as a reviewer |
| invoice:can_change_activity_owner | 2 | AP Automation | Yes, only when AP Automation is enabled | May change the activity owner on an invoice within the stated company or all companies |
| invoice:can_delete_invoice | 2 | AP Automation | Yes, only when AP Automation is enabled | May delete an invoice within the stated company or all companies |
| invoice:can_generate_accrual_report | 2 | AP Automation | Yes, only when AP Automation is enabled | May generate the accrual report |
| Invoice:can_manage_coding_lines | 2 | AP Automation | Yes, only when AP Automation is enabled | May edit coded lines within the stated company. |
| invoice:can_process_as_attachment | 1 | AP Automation | Yes, only when AP Automation is enabled | May use the function Process as an attachment |
| invoice:can_read_all | 2 | AP Automation | Yes, only when AP Automation is enabled | May view all invoices within the stated company or all companies |
| invoice:can_use_invoice | 1 | AP Automation | Yes, only when AP Automation is enabled | For everyone who has to perform some action on an invoice |
| invoice:can_use_multi_approve | 2 | AP Automation | Yes, only when AP Automation is enabled | May use the function for multi approval |
| jobposition:can_use_jobposition | 1 | Jobpositions | Yes, always | May maintain all job positions. Previously this was called Organisation/Rules. |
| masterdata:can_edit_deliverylocation | 2 | Masterdata / Procurement | Yes, only when Procurement is enabled | May maintain item groups |
| masterdata:can_edit_item_categories | 2 | Masterdata / Procurement | Yes, only when Procurement is enabled | May maintain article categories |
| masterdata:can_edit_units | 1 | Masterdata / Procurement | Yes, only when Procurement is enabled | May maintain units of measure |
| masterdata:can_maintain_free_text_dimensionvalues | 2 | Masterdata / Procurement | Yes, always | May maintain the freetext dimensions |
| matchingtolerance:can_use_matchingtolerance | 2 | Matching tolerances | Yes, only when AP Automation is enabled | May maintain the matching tolerances |
| notifications:can_edit_settings | 1 | AP Automation | Yes, only when AP Automation is enabled | May maintain all notification settings |
| openapi:can_use_logging | 1 | OpenAPI | Yes, only when our API's are available | May see the API loggings |
| outofoffice:can_use_outofoffice | 1 | Out of Office | Yes, always | May create and maintain his/her own Out of Office |
| outofoffice:can_view_all_outofoffices | 1 | Out of Office | Yes, always | May view all Out of Office profiles |
| permissiongroup:can_use_permissiongroups | 1 | Usermodule | Yes, always | May maintain the permission groups within the user module. |
| postingperiod:can_use_postingperiod | 2 | Posting period | Yes, only when AP Automation is enabled | Main maintain the posting periods |
| procure:can_access_obligo_report | 2 | Procurement | Yes, only when PurchaseOrder in Procurement is enabled | May view the obligo report |
| procure:can_add_attachment_to_closed_purchase_order | 1, 2 | Procurement | Yes, only when Procurement is configured | May add an attachment to a closed purchase order |
| procure:can_add_attachment_to_closed_purchase_request | 1 ,2 | Procurement | Yes, only when Procurement is configured | May add an attachment to a closed purchase request |
| procure:can_be_advisor | 2 | procurement | Yes, only when Procurement is enabled | May be selected as a advisor |
| procure:can_change_activity_owner_purchase_order | 2 | Procurement | Yes, only when the PurchaseOrder workflowable of Procurement is enabled | May change the activity owner on a purchase order within the stated company or all companies |
| procure:can_change_activity_owner_purchase_request | 2 | Procurement | Yes, only when the PurchaseRequest workflowable of Procurement is enabled | May change the activity owner on a purchase request within the stated company or all companies |
| procure:can_delete_goods_receipt | 2 | Procurement | Yes, only when the GoodsReceipt workflowable of Procurement is enabled | May delete a goodsreceipt within the stated company or all companies |
| procure:can_delete_purchase_order | 2 | Procurement | Yes, only when the PurchaseOrder workflowable of Procurement is enabled | May delete a purchase order within the stated company or all companies |
| procure:can_delete_purchase_request | 2 | Procurement | Yes, only when the PurchaseRequest workflowable of Procurement is enabled | May delete a purchase request within the stated company or all companies |
| procure:can_edit_procurement_settings | 1 | Procurement | Yes, only when the PurchaseRequest workflowable of Procurement is enabled | May maintain the purchase request settings |
| procure:can_read_all_goods_receipt | 2 | Procurement | Yes, only when the GoodsReceipt workflowable of Procurement is enabled | May view all goodsreceipts within the stated company or all companies |
| procure:can_read_all_purchase_order | 2 | Procurement | Yes, only when the PurchaseOrder workflowable of Procurement is enabled | May view all purchase orders within the stated company or all companies |
| procure:can_read_all_purchase_request | 2 | Procurement | Yes, only when the PurchaseRequest workflowable of Procurement is enabled | May view all purchase requests within the stated company or all companies |
| procure:can_use_freetext_delivery_location | 1,2 | Procurement | Yes, only when Procurement is enabled | May place an order outside of the preset delivery locations |
| procure:can_use_goods_receipt | 1,2 | Procurement | Yes, only when the GoodsReceipt workflowable of Procurement is enabled | For everyone who has to perform some action on a goodsreceipt |
| procure:can_use_procure | 1 | Procurement | Yes, only when Procurement is enabled | Can see the basic menu of Procurement |
| procure:can_use_purchase_order | 1,2 | Procurement | Yes, only when the PurchaseOrder workflowable of Procurement is enabled | May make a purchase order |
| procure:can_use_purchase_request | 1,2 | Procurement | Yes, only when Procurement is enabled | May make a purchase request |
| procure:can_use_shopping_cart | 1,2 | Procurement | Yes, only when Procurement is configured. | Can use the shopping cart and approve requests within their assigned workflow step. Has access to purchase requests, but only sees those relevant to their workflow step. |
| procurement:can_use_on_behalf_of | 1 | Procurement | Yes, only when Procurement is enabled | May create an Purchase request on behalf of someone else |
| smartscan:can_edit_settings | 1 | Smartscan | Yes, only when AP Automation is configured | May view and editing Smartscan settings |
| smartscan:can_use_all_servicerequests | 1, 2 | Smartscan | Yes, only when AP Automation is enabled | May view all service requests of relevant companies |
| smartscan:can_use_servicerequest | 1, 2 | Smartscan | Yes, only when AP Automation is enabled. | May create service request |
| template:can_use_learningtemplate | 2 | AP Automation | Yes, only when AP Automation is enabled | May maintain learningtemplates within the stated company or all companies |
| template:can_use_template | 1,2 | AP Automation | Yes, only when AP Automation is enabled | May maintain Codingtemplates within the stated company or all companies |
| termsandconditions:can_use_termsandconditions | 2 | Procurement | Yes, only when Procurement is enabled | May maintain the the terms and conditions |
| users:can_edit_all_users | 1 | Users | Yes, always | May maintain all users within the user module |
| vendorsettings:can_edit_vendorsettings | 2 | Vendor settings | Yes, always | May maintain vendor settings within the stated company or all companies |
| workflow:can_overrule_goods_receipt_claim | 2 | Procurement | Yes, only when the GoodsReceipt workflable of Procurement is enabled | May claim a goodsreceipt of which he or she is not the (potential) owner, within the stated company or all companies |
| workflow:can_overrule_invoice_claim | 2 | Workflow | Yes, only when AP Automation is enabled | May claim an invoice of which he or she is not the (potential) owner, within the stated company or all companies |
| workflow:can_overrule_purchase_order_claim | 2 | Procurement | Yes, only when the PurchaseOrder workflowable of Procurement is enabled | May claim a purchase order of which he or she is not the (potential) owner, within the stated company or all companies |
| workflow:can_overrule_purchase_request_claim | 2 | Procurement | Yes, only when the PurchaseRequest workflowable of Procurement is enabled | May claim a purchase request of which he or she is not the (potential) owner, within the stated company or all companies |