Recognition Reports

The article below relates to Procure to Pay (P2P) for the following applications and/or module(s):

AP Automation & Procurement

The Recognition Report provides insight into the quality of the automatic recognition (Smart Scan) of invoices. The report shows per month how well the recognition has performed: how many data were recognised correctly immediately and where manual corrections were needed.

Click on the menu icon AP Automation → Reports → Recognition Report

Purpose

This report has been developed so that recognition results can be monitored monthly.

The report shows the following: 

• how the Smart Scan recognition performs;

• which fields often need to be corrected;

• how the recognition quality develops per month.

Note:
When invoice or supplier standards overwrite certain recognised fields, this is not considered an error in the recognition. Only fields corrected by Accounts Payable count as errors in the report.

Content 

Per month, the following data are shown:

Summary figures

1. Period (month/year, based on the first scan date)

2. Total number of scanned invoices

3. Number of PDF invoices

4. % PDF invoices (3 / 2)

5. % Complete recognition

   • Percentage of PDF invoices where all fields were recognised correctly immediately

6. % Recognition on template

   • Percentage of invoices for which a Smart Scan template was used

7. Average recognition rate

   • Average of the field recognitions:

     • % Correct recognition of company number

     • % Correct recognition of supplier

     • % Correct recognition of invoice number

     • % Correct recognition of invoice date

     • % Correct recognition of invoice amount incl. VAT

     • % Correct recognition of invoice amount excl. VAT

     • % Correct recognition of VAT amount

     • % Correct recognition of VAT code

     • % Correct recognition of currency

     • % Correct recognition of PO number

     • % Correct recognition of debit/credit

These fields are compared between the initial Smart Scan recognition and the data as the invoice was finally completed.
Every deviation counts as incorrect recognition.
No deviation = correct recognition.

Operation

• The recognition results are collected monthly (not per individual invoice).

• Only invoices that:

  • have used Smart Scan, and

  • are fully completed,
    are included in the report.

• Manual adjustments are counted as errors.

• Split invoices and XML invoices are not included.

Exporting

The report can be exported from the application to Microsoft Excel, making analyses outside the system easy to perform.