Mailbox settings

The article below pertains to Procure to Pay (P2P) for the following applications and/or module(s):

AP Automation

The mailbox settings contain a number of settings for notifications, email administrators and SmartScan. You can choose the default settings or the settings of any other e-mail boxes used in AP Automation.

*The correct permission is needed to maintain mailbox settings. 

The mailbox settings can be found in Inbox settings:

Under General settings you will find the e-mail address if it differs from the default e-mail address.

Notification settings contain example emails, such as those sent to the vendor, when an invoice has or has not been processed. The status determines whether this standard email is sent or not. The text and sender of the emails can be adjusted here.

De inhoud van de notificaties kan deels dynamisch worden gemaakt.
Hiervoor dienen bepaalde tags in het Inhoud veld gebruikt te worden.

Under Exclude from notifications you will find the e-mail addresses of vendors who do not wish to receive notifications. It is also possible to add just the domain name. For example: ispnext.com. The settings will then apply to all emails from this domain.

Under E-mail administrators you will find the e-mail addresses of the administrators. In this way it is possible to inform the mailbox administrator by e-mail that a specific e-mail has not been processed. Action can then be taken.

With ISP-Smartscan, a number of details can be specified that apply to e-mails sent from a specific e-mail address. Under Senders with multi-invoice PDFs, email addresses can be added for senders who send multi-invoice PDFs, or senders where the XML should be ignored. See 'Electronic invoices (XML)' to see what requirements an XML must meet.

In addition, predefined companies can be set up by the ISPnext Scan Consultant but can only be viewed by users with the correct permission. Predefined companies are a list of company names that the smartscan recognizes. This recognition ensures that the smartscan does not process invoices belonging to your own company. To add, change or delete a company, please contact the ISPnext Scan Consultant.