The article below pertains to Procure to Pay (P2P) for the following applications and/or module(s):
AP Automation
A paper invoice will first have to be scanned to a PDF. The further processing is then the same as processing a PDF of a scanned invoice. To scan the invoices, the use of a multifunction scanner with the following settings is recommended:
- Resolution: 300x300 DPI
- Pages: scan black and white
- Blank pages: do not scan or delete
- OCR recognition: off
- Interface: mail protocol
For scanning, the invoices are divided into single-page and multi-page and processed as such. Therefore, the scanner must be set up to process paper invoices by means of 2 scan profiles:
- Single: Each page is scanned single-sided and each page is saved as 1 PDF file
- Multiple: All pages are scanned on both sides and saved as 1 PDF file
When using the 'Multiple' option, it is possible that several invoices are scanned in succession. Separator sheets can be used to indicate where the new invoice starts.
Separator sheets can also be used if the scanner does not support the above profiles.
The PDF files are then automatically sent to the configured e-mail address, with which they end up in the ISP-Classification for further processing.
The separator sheets can be printed and inserted into the stack of invoices to be scanned after each invoice. This divider contains a QR code that is 'read' by Smartscan and ensures separation of the PDF into separate PDFs per invoice.
This mechanism is only called when the invoices come from a specific e-mail address (set to the 'from' address of the scanner).