Admin > Contracts settings > Contract notifications – ISPnext Support

This page provides an overview of all current standard notifications regarding Contracts. Here it is possible to set various notifications. These notifications can relate to a number of actions, such as the end of a contract.

While adding or editing a notification, there are various properties that you can define. The meaning of each setting is explained in the table below.

Setting	Explanation
Notificatie Active	Indicates whether the notification is active. If a notification is not active, the notification will not be sent.
Notification moment	The type of notification (e.g. end of contract).
Period before notification moment number	The number of times the chosen unit at 'Period before notification period'.
Period before notification period	The type of period (day, month, year etc).
Mail to managers	Determines whether notifications are sent to the contract manager(s).
Default recipient	Determines who or which e-mail address receives a notification by e-mail as standard.
Subject e-mail	The subject of the e-mail notification.
Description e-mail	The content (body) of the e-mail notification.

Notificatie types

The VL Tokens below are available with each contract notification. If other tokens are available for a specific notification, you will see this in the column 'Available VL Tokens' in the notification overview.

[CONTRACT:NAME]
[CONTRACT:CONTRACT NUMBER1]
[CONTRACT:CONTRACTNUMBER2]
[CONTRACT:START DATE]
[CONTRACT:ENDDATE]
[CONTRACT:TERMINATIONDATE]
[CONTRACT:REMARKS]
[CONTRACT:VENDONAME]

All notification types are explained in the table below.

Notification type	Action	Available VL Tokens
End of contract	An email to the default recipient (if selected) and contract manager (if checked) when the entered period before the cancellation date has expired. If the cancellation date has not been entered, we will look at the end date of the contract. The 'E-mail subject' and 'E-mail description' fields are mandatory.	[VL:URLLINK] [VL:TERMINATIONNUMBEROFPERIODS] [VL:TERMINATIONPERIODNAME] [VL:EXTENSIONNUMBEROFPERIODS] [VL:EXTENSIONPERIODNAME] [VL:POSSIBLENUMBEROFEXTENSIONS] [VL:PARENTCONTRACTREF][VL:PARENTCONTRACTNAME][VL:PARENTCONTRACTENDDATE] Custom Field VL Tokens
Enddate actionpoint	An e-mail to the notification user (if selected) and contract manager (if checked) when the execution date of a contract-specific notification has arrived.	[VL:CONTRACTCUSTOMERCONTRACTID]* [VL:ACTIONDATE]* [VL:ACTIONSUBJECT]* [VL:ACTIONDESCRIPTION]* [VL:CONTRACTDESCRIPTION]* [VL:DISPLAYNAME] [VL:URLLINK]* [VL:COMPANYNAME] [CONTRACT:NAME] [CONTRACT:CONTRACTNUMBER1] [CONTRACT:CONTRACTNUMBER2] [CONTRACT:STARTDATE] [CONTRACT:ENDDATE] [CONTRACT:TERMINATIONDATE] [CONTRACT:REMARKS] [CONTRACT:VENDORNAME] [CONTRACT:SILENTRENEWAL]
Workflow invite user Contracts	An e-mail to the user who is currently making a move is in a contract workflow. The 'E-mail subject' and 'E-mail text' fields are mandatory. Period settings and mail to contract managers are not supported with this notification.	[VL:DISPLAYNAME]* [VENDOR:VENDORNAME] [VL:FOOTER]* [VL:LINKTOHELPCENTER]* [VL:DISCLAIMER]* [VL:CONTRACTENDDATE] [VL:CONTRACTTERMDATE] [VL:CONTRACTNAME] [VL:VENDORNAME] [VL:CONTRACTNUMBER] [VL:CONTRACTCUSTOMERCONTRACTID] [VL:COMPANYNAME] [VL:REMARKS] [VL:TERMINATIONNUMBEROFPERIODS] [VL:TERMINATIONPERIODNAME] [VL:EXTENSIONNUMBEROFPERIODS] [VL:EXTENSIONPERIODNAME] [VL:POSSIBLENUMBEROFEXTENSIONS] [VL:URLLINK] [VL:NOTE]* [CONTRACT:CONTRACTNAME]* [CONTRACT:CONTRACTNUMBER1]* [CONTRACT:CONTRACTNUMBER2]* [CONTRACT:ENDDATE]* [CONTRACT:STARTDATE]* [CONTRACT:TERMINATIONDATE]* [CONTRACT:REMARKS]*
New Contract Notification	A daily email to all users with the role 'Contract Management Viewer' or 'Contract Management Moderator' containing details of all newly added contracts in the past 24 hours. If no contracts have been added, no mail will be sent. Period settings are not supported with this notification. The fields 'Subject e-mail' and 'Description e-mail' are required.	[VL:CONTRACTCUSTOMERCONTRACTID][VL:DISPLAYNAME] [VL:URLLINK]
End date of Contract	An email to the default recipient (if selected) and contract manager (if checked) when the completed period has expired before the end of a contract. Period settings are not supported with this notification. The 'E-mail subject' and 'E-mail description' fields are mandatory.	[VL:DISPLAYNAME] [VL:COMPANYNAME][VL:CONTRACTCUSTOMERCONTRACTID][VL:TERMINATIONNUMBEROFPERIODS][VL:TERMINATIONPERIODNAME][VL:EXTENSIONNUMBEROFPERIODS][VL:EXTENSIONPERIODNAME][VL:POSSIBLENUMBEROFEXTENSIONS] [VL:PARENTCONTRACTREF][VL:PARENTCONTRACTNAME][VL:PARENTCONTRACTENDDATE] [VL:URLLINK]
Automatic Contract Extension	An email to the default recipient (if selected) and contract manager (if checked) on the end date of a contract if 'Tacit renewal?' it says 'Yes' in the contract details. Period settings are not supported with this notification. The fields 'Email subject' and 'Email description' are mandatory.	n/a See VL button in text editor in the notification

* = can only be used in the e-mail description, not the e-mail subject

Related articles