NEXT 202523 - Release date: 04 June 2025
Source to Contract
- Determine document order in Contract/Vendor Management
Attachments can now be sorted in a fixed order. Documents with a defined sorting will appear at the top, followed by others. This improves the visibility of important files without changing the upload method.
- Overview of Mail campaigns improved in Vendor Management
The overview of 'Mail campaigns' has been converted from a list view to a table view. This change has been made to provide more detailed information in a clear manner. In the new table view, the data is not only better organised, but also easier to interpret and filter. This ensures that the desired information can be found more quickly.
Procure to Pay
- Link online help AP Automation & Procurement to new help centre
The online help link now refers to the new help centre of ISPnext.
- *VAT date supported for Polish localisation AP Automation
As of now, the VAT date is supported for customers with the Polish localisation. The VAT date field is now visible and can be set via the screen configuration and is exported to the ERP.
- Automatic closing of purchase orders at final invoice
There is a new setting available under Setup → AP Automation → Invoice settings → Default values that automatically activates the checkbox ‘Final invoice’ for purchase order invoice lines. This means that purchase orders are automatically closed in the ERP once the invoice is posted. This saves time and prevents errors from manual entry.
The full content of this release is explained below.
Source to Contract (S2C)
General
Fixes
- Various text corrections have been made.
- Various translation corrections have been made.
- Various layout corrections have been made.
- Various performance improvements have been made.
Fixes
| Issue | Description | Location |
|---|---|---|
| Filters are not always displayed/saved/removed | At various locations, it was possible to create and save filters. However, these were not always displayed correctly in the system. This has now been resolved. | Multiple table views |
| Custom fields are not included when copying a query | When copying a query, the full query was not copied. The custom fields were excluded and had to be added manually again. This has now been resolved. | Dashboards>Queries |
| Notification when logging in from a new device/location is always sent in Dutch. | When logging in from a new device/location, the corresponding notification did not take into account the user's set language. This has now been resolved. |
Vendors
New
CoC location code added to Vendors API
The field 'CoC location code', which is part of the Chamber of Commerce information, introduced in the previous release of our software, is now also accessible when querying data via the Vendor API.
This field may be important for specifying a particular location of a company.
Determine document order in Contract/Vendor Management
Attachments can now be sorted in a fixed order. This means that documents with a specific sorting will automatically be placed at the top of the list. This gives these important files the attention they deserve, while other documents are displayed below. This new feature is particularly useful for users who regularly work with different attachments and want quick access to the most relevant information. To use this feature, the 'Order' field can be used.
Overview of Mail campaigns improved
The overview of 'Mail campaigns' has changed from a list view to a table view. This adjustment has been made to provide a more detailed overview of the campaigns.
The new table view offers a structured layout of data, making it easier to find and analyse important information.
In the updated table view, the data is not only better organised, but it is also easier to interpret. The table provides various columns displaying important metrics, such as the number of connected vendors or contracts, as well as how many contacts this campaign has been sent to.
Furthermore, the new layout allows for specific searching or filtering of campaigns.
Within information requests, the activity of Vendors can now be viewed per request
In information requests, the column 'Last vendor activity' will now only be filled in if the request has been opened by the vendor. This allows for checking when the vendor last opened the request. The date is displayed in a coloured box: green for activity in the last 7 days, orange for the last month, red for longer than a month, and grey if there has been no activity.
Fixes
| Issue | Description | Location |
|---|---|---|
| The edit button for the address details in the info tab of a vendor does not work to link to the vendor details. | Normally, clicking the button leads to the detail tab for data adjustment. This did not work in some cases, but has now been resolved. | Vendors>*select a vendor* |
| The title of the contact person in the supplier information tab is not updated. | Under the Info tab of the Vendor, the section Contacts can be found. Here, a contact can be edited and a title can be assigned for male, female, or other. However, changes were not displayed correctly in the Info tab. This information remained unchanged, and this has now been resolved. |
Vendors>Supplier |
| Table at Vendor Rating shows HTML code instead of a score | In certain configurations, it was possible that the correct display of scores was not shown in Vendor Ratings. This has now been resolved. | Vendors>Vendor Rating |
| When selecting a category, the system keeps loading. | In (very) specific cases, it could happen that the system did not respond after selecting a particular category. This has now been resolved. | Vendors overview |
Supplier Data Portal
New
Check for uniqueness of 'Reference' field
The 'Reference' field must be unique. In the application, a notification was already given for reuse, but in the Supplier Data Portal, this notification was missing, allowing existing values to be filled in. This sometimes led to issues with workflows. From now on, an error message will also be given if a reference is reused in the Supplier Data Portal (requests).
Contracts
New
Use of selected VL:TOKENS is now supported when using external signing service
From now on, it is possible to use the following VL:TOKENS when using external signing services, e.g., DocuSign. This ensures that these tokens are dynamically adjusted to the corresponding correct values. For more information about the VL:TOKENS see here.
[VENDOR:NAME]
[CONTRACT:REFERENCE]
[CONTRACT:NAME]
[CONTRACT:SIGNDATE]
[CONTRACT:STARTDATE]
[CONTRACT:COMPANY]
[CONTRACT:TYPE]
Fixes
| Issue | Description | Location |
|---|---|---|
| Users with 'Register' rights cannot delete their own documents. | A user could not delete their uploaded documents even though the role of 'contract management register' had been assigned. This should be possible. This has now been resolved. | Contract>Attachments |
| Changes to the naming of the fields 'Contract Owner' and 'Company' are not implemented | In certain cases, changes to the naming of the fields 'Contract Owner' and 'Company' were not adopted. This has now been resolved. | Admin>Contract settings >Personalisation |
| Bundled contract notifications are received multiple times | In some cases, bundled contract notifications were sent multiple times, causing the recipient to receive the same notification repeatedly. This has now been resolved. | Contract notifications |
| Missing column 'Country of applicable law' | Within Contracts, a new field was added in a previous release, but it was not yet possible to make this field available as a column in the overview. This is now the case. | Contracts overview |
| Exporting all fields results in a corrupt file with the Swedish language setting | When exporting all fields in the vendor module in Swedish, the file indicated that it was corrupt. This has now been resolved. | Contract>Export all fields |
Procure to Pay (P2P)
General
New
Link online help to new help centre
The online help link now refers to the new help centre of ISPnext.
Phasing out support for DTS Flatline endpoints
For customers using DTS, support for Flatline endpoints will no longer be provided from DTC_202426 or higher.
Phasing out support for Firefox 78 & Safari 14
As of now, Firefox 78 & Safari 14 are no longer supported.
User Interface Improvements
To improve performance and enhance the user experience, we've implemented several interface updates:
- Enhanced drag-and-drop behavior with clearer spacing and a cleaner layout in the user settings.
- The right-hand column is now sorted alphabetically (A–Z), and items can only be moved by dragging.
- The left-hand column remains sortable via drag-and-drop.
- In the order overview, the 'Amount' column is now left-aligned.
- Headers for right-aligned columns are now also right-aligned.
AP Automation
New
Improvements in order data import performance
From now on, the performance of the order data import has been optimised, resulting in a reduction of import time.
*Ability to hide Vendor Management Pop-up
From now on, it is possible to enable or disable the Vendor Management pop-up per activity via the screen configuration. When the screen configuration is set to 'hidden', the Vendor Management pop-up will not be displayed, while it will be visible with the 'Read only' setting. The default configuration is set to 'Hidden'.
Rejected or deleted invoices not visible in Spend Analytics
From now on, invoices that have been rejected or deleted will no longer be displayed in Spend Analytics.
Automatic closing of purchase orders at final invoice
There is a new setting available under Setup → AP Automation → Invoice settings → Default values that automatically activates the checkbox ‘Final invoice’ for purchase order invoice lines. This means that purchase orders are automatically closed in the ERP once the invoice is posted. This saves time and prevents errors from manual entry.
Automatch configurable for debit and credit invoices
Under Setup → Suppliers → Supplier settings a new option has been added to configure Automatch separately for debit and credit invoices. This allows you to determine for each invoice type whether Automatch applies, providing more control and flexibility in the processing workflow.
D365 F&O
*VAT date supported for Polish localisation
As of now, the VAT date is supported for customers with the Polish localisation. The VAT date field is now visible and can be set via the screen configuration and is exported to the ERP.
JDEdwards
*Support for G-split
From now on, it is possible to use 'Special Payee' (G-split) via the 'split' icon next to the VAT code. The split icon displays a pop-up. Here, for each line, it is possible to fill in the type (debit/credit), a VAT code, and the net amount, after which the VAT amount and total amount are calculated automatically.
M3
Improved processing of Procurement invoices in M3
Procurement purchase order invoices can now be processed correctly as cost invoices within the M3 integration. Previously, this type of invoice was not fully supported, which could lead to incorrect processing. With this improvement, invoice processing now proceeds correctly and aligns with the standard M3 processes.
Fixes
| Issue | Description | Location |
|---|---|---|
| Error resolved when (de)activating Business Rules (BRE) from the list view | An issue has been resolved where activating or deactivating multiple business rules from the list view caused an error. | AP Automation - Setup -> Business Rules |
| Error resolved when saving supplier settings with an empty GLN | An issue has been resolved where updating supplier settings from an invoice failed when the GLN field was empty. | AP Automation -> Invoice -> Save Supplier Settings |
| Improved PDF processing in Classification Email | Issues have been resolved where PDFs could get stuck in the Classification email without error messages. Additionally, a specific error message has been resolved that occurred when processing emails with PDF attachments. | AP Automation -> Classification email import |
| Improvement for free fields workflow configuration | An improved setup has been made so that workflow-related free fields can be processed. | AP Automation -> Free fields |
| Improvement SSO | After logging in via OpenID or another external provider, users are now correctly redirected to the original URL instead of the ISPnext homepage. | Login via SSO |
| Error message resolved | An incorrect error message could occur when saving the invoice with missing or incorrect data. | AP Automation -> Invoice -> Validations |
| Improvement of Stability when Saving Invoices | An issue has been resolved where saving an invoice with missing information could cause an error. This update improves the reliability of the process for saving invoices. | AP Automation -> Invoice -> Save |
| Resolved issue when retrieving Order data from D365F&O | An issue has been resolved that led to a KeyError when no order data was returned from D365F&O. This solution improves error handling and ensures smoother data retrieval. | AP Automation -> D365F&O |
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