Balancing invoice for matching

The article below pertains to Procure to Pay (P2P) for the following applications and/or module(s):

AP Automation

If the amount on the order(s) does not match the amount on the header of the invoice, it will first have to be reconciled before it can be continued. Below is an example with a difference of 500 euros:

This difference can be resolved in several ways:

The invoice amount on the header of the invoice can be adjusted.

The total amount may not match the amount on the invoice or the amount of the order. By adjusting the invoice amount it is possible to make the invoice correct.

Prices or quantities on the lines can be adjusted.

The amount on invoice and quantity on invoice fields can be adjusted on the lines, which may make it possible to make the invoice correct again.

Lines can be checked or unchecked.

This may be a partial invoice. Lines that do not yet apply to this invoice can be unchecked.

Adding an additional cost line.

Possibly additional costs are included in the invoice amount, but do not appear in the order lines. For example, certain delivery costs. An additional cost line can be created for these additional costs. To do this, click on the Additional costs tab. A cost line can be added here, similar to the way normal cost lines are coded.

The difference can be divided over the lines.

Using theicon, the difference can be divided over the lines to make the invoice correct. In this example it looks as follows:

Dividing the difference across the lines is only possible when all invoice types match, on both the header and the lines. If this is not the case, a message will appear: