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NEXT 202508 - February 2025

Updated

Release date: February 18, 2025

 

Highlight

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Company specific logo for login emails

Using a company-specific logo in login emails from the Supplier Portal is now possible, providing better branding and a personalised user experience.

 

 

Algemeen

Fixes

  • Various text corrections have been made.
  • Various layout corrections have been made.
  • Various performance improvements have been made.

 

Vendors

Nieuw

Additional columns are available in the supplier overview via the column selection:

  • LEI code
  • Indication pending information request (with status such as ‘sent’, ‘back from supplier’, etc., filterable via a dropdown)
  • Names of open information requests (multiple values are displayed comma-separated, filterable via a dropdown)

These columns are hidden by default, but can be added manually.

 

Export questionnaire comments to Excel
Users can now export comments from questionnaires to Excel, making feedback easier to analyse, save and share. This improves reporting and data management.

 

Fixes

Click here to expand

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Title Description Place

Bank Account Number Column Visibility Restored

 The 'Bank account number' column is now visible by default again in Bank Accounts. Additionally, the column will remain visible when resetting the column settings. Vendors > Open Vendor > Info > Bank Accounts.

Bank Account Table Alignment Fix for Specific User Roles

 The alignment issue in the Bank Accounts table under Info has been addressed. When a user does not have the Vendor Management Moderator role (and the Add button is hidden), the table now maintains proper alignment, ensuring a consistent display for all users. Bank Accounts table under: Vendors > Open Vendor > Info

Fix for displaying tick in ‘Contract’ column within Vendors

An issue where the tick in the ‘Contract’ column was not displayed for contracts without an end date has been fixed. Now the tick is always displayed for contracts regardless of whether there is an end date, as the contract is valid from the start date.

 Vendors -> overview table -> Contract column

Fix for Information request workflow in Vendors

 Information requests from suppliers always ended up in ‘back from supplier’ status, despite automatic workflow settings. This has now been corrected. Vendors -> Information request

Wijzigen bankgegevens

Correcte bankgegevens zichtbaar in bewerkingslog

Bij het wijzigen van bankgegevens werd in specifieke gevallen in de bewerkingslog een ander bankrekeningnummer weergegeven. Dit probleem is opgelost en de juiste gegevens worden nu getoond.

 Vendors -> tab bewerkingslog

 

 

Supplier Data Portal

New

Improvements in supplier requests

Duplicate requests in the Supplier Data Portal no longer cause workflow errors and can be processed correctly. Additional logging helps in analysing problems. In addition, users now receive an alert on existing supplier data to prevent duplicates.

 

Fixes

Click here to expand

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Title Description Place

Bank account field in Supplier Data Portal

 The bank account field is now cleared only when the bank account is actually deleted, not when opening an existing supplier. Vendors -> Supplier data portal -> Supplier

 

 

Supplier Portal

Fixes

Click here to expand

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Title Description Place

Fix for Info Request Without Address or Bank Account Details

 Previously, an error occurred when submitting an info request without address or bank account details. This issue has now been resolved, allowing info requests to be processed correctly even when these details are missing. Supplier portal -> Information request
Sending Info Request from Supplier Portal

There was an issue preventing the submission of information requests from the Supplier Portal. This has now been resolved, and info requests can be successfully sent from the portal once again.

 Supplier portal -> information request

No more error message on information request without address details

 

 

 When creating an information request without address details, the supplier sometimes received an error message when sending the request. This has now been resolved. Supplier portal -> information request

 

Contracts

New

New filter for price per unit

On the product tab, a new filter has been added on the ‘price per unit’ column this allows sorting and filtering based on the price per unit. This simplifies the selection process

 

Fixes

Click here to expand

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Title Description Place

Fix for Deleting Multiple E-Signing Documents

 The delete option for multiple E-Signing documents was not working correctly. This issue has now been resolved, allowing users to delete multiple documents at once. Contracts -> select a contract -> tab: E-signing

 

 

Admin

Nieuw

Improvements to the user activity log

  • Changes to user data (such as name and e-mail) are now correctly logged.
  • Adding or deleting user roles now shows the role name instead of just the ID number.
  • Links and unlinks of users to categories, contract templates and authorisation labels are now correctly logged.
  • The (de)archiving of users is correctly logged.

 

Company specific logo for login emails

It is now possible to use a company-specific logo in login emails from the Supplier Portal, providing better branding and a personalised user experience.

 

Fixes

Click here to expand

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Title Description Place

Team checkbox did not save

 The check box Team (instead of mail) did not save after changing. This has been solved. In admin -> Contract notifications –> check box Team (instead of mail)

Fix for Logging Filtering by Customer

The logging table now correctly filters entries based on the customer ID, ensuring that only rows associated with the current customer are displayed.

 Admin -> General settings -> Import data 2

Fix for Logout Issue with SSO

The logout function was not working correctly for users logged in via SSO. This issue has now been resolved, ensuring a smooth logout process.

 Logout by SSO

Fix for Missing Customer Logo in Emails

 Previously, emails without a customer logo were not sent due to an exception. This issue has now been resolved, ensuring that emails are always sent, even if no logo is present. Admin -> General settings -> Customisation (logo)

SSO Login Issue Resolved

 Users were previously unable to log in via Single Sign-On (SSO). This issue has now been fixed, and SSO login is functioning correctly. Login with SSO

Last login available again in user overview after logging in with SSO

 From now on, it is again possible to view the last login date and time after logging in using SSO. Login with SSO -> Admin ->  Users

 

 

*DORA

Nieuw

*A few changes have been made:

  • New "Support functions" option: Added to the licensed activities list under Admin → Company table, now appearing in reports as TA:x276.
  • Validation fix for field 01.02.0060: If eba_RP:x53 is selected in 01.02.0050, field 01.02.0060 is now allowed to be empty.
  • Report settings correctly applied: In Tab 06.01, only function identifiers linked to the selected companies are displayed. If no companies are selected, all function identifiers are shown.
  • Removed unnecessary External ID column: No longer displayed in the Supply Chain tab (Contracts) and Function Identifier - IT combination table, as it had no relevant value.

 

AP Automation

New

*Fiscal unit

The new fiscal unit functionality enables accurate grouping and reconciliation of intercompany transactions. This simplifies financial processes, improves control and saves time through automated validations at tax unit level.

Under Setup → Financial settings → Fiscal unit, it is possible to manage and add settings provided the user has the appropriate rights.  

  • In the detail settings, the fiscal unit and all affiliated companies are visible.
  • It is possible to add or edit companies.
  • Validations at header and line level in AP Automation.
  • Validations in Procurement on Purchase orders/requests and goods receipts. 

 

Audit available in Vendor Settings

Vendor settings now have an audit function. This allows the application owner to see when a vendor setting has been modified and by whom.

AP Automation

New

Company validation now self-settable in Smartscan settings

Users with the appropriate rights can now set the identifiers (IBAN, CoC, VAT) for company validation themselves via Setup → AP Automation → Smartscan settings. This gives more control and makes it easier to apply the correct validation themselves. 

 

Fraud prevention in supplier recognition

From now on, it is possible to set the ‘from’ supplier e-mail address in the vendor settings under AP Automation. This allows an invoice to be automatically linked to the correct supplier when received via the specified e-mail address. It also serves as an additional check in supplier validation.

 

VAT transfer to coding lines in the absence of specification

For customers who do not specify VAT on the coding lines, from now on VAT will be automatically transferred from the header to the lines. This allows the invoice to be automatically coded and the correct VAT amounts are correctly displayed on the lines.

 

SAP

*Parking and saving PO-related invoices in MIRO

It is now possible to park and save an invoice in MIRO. This allows saving a PO-related invoice at an early stage, in addition to final booking at the end of the process. 

 

Infor LN CE

Improved display of VAT differences for PO-related invoices

On PO-related invoices, the ‘VAT difference’ is now hidden by default. This ‘VAT difference’ pop-over is only shown if the VAT code and/or VAT amount is editable on PO-related lines. Additional coding lines are ignored and do not affect the display of VAT differences.

 

Fixes

Click here to expand

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Title Description Place
Emptying the company into vendor settings In the vendor settings, it now works correctly: when the company is emptied, the ‘company’ field in the vendor setting is actually emptied. Setup → Vendors → Vendor settings

 

 

Procurement

New

Uniform status icons in Procurement

To provide a uniform solution, the status icons in Procurement have been unified.

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To be placed

A purchase order enters the ‘to be placed’ status if it cannot be placed automatically by procurement. In this status, a buyer can manually place the purchase order by, for example, downloading the PDF and emailing it to the supplier, or the application owner can update the supplier with an email address so that automatic placement can be attempted again.

image2022-12-19_11-3-14.png

image-2025-2-6_13-45-45.png

Active

A purchase request is in ‘active’ status when it has been pushed through for approval by a requestor. This includes activities such as ‘advice’.

image2022-12-19_10-41-56.png

image-2025-2-6_13-46-43.png

Completed

A purchase order enters the ‘completed’ status when it is fully completed. In this case, the order has been received and invoiced. The purchase order is then automatically completed.

image2022-12-19_10-56-33.png

image-2025-2-6_13-47-13.png

Rejected

A ‘purchase order’ enters this status if it is rejected in the process.

 

Automatic expanding of goods receipt details

From now on, when opening a goods receipt, the goods information is displayed expanded by default. Using the arrow on the right, it is possible to collapse the goods receipts again.

 

Fixes

Click here to expand

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Title Description Place
Empty the company in vendor settings In the vendor settings, it now works correctly: when the company is emptied, the ‘company’ field in the vendor settings is actually emptied. Setup → Vendors → Vendor settings 
Fixes for purchase order indexations
  • Allowed indexation of 100% or higher: Indexations with a percentage of 100% or higher are now allowed.
  • Wait for processing of previous indexation: Indexations can no longer be started before the previous indexation has been processed by the workflow.
  • Correction audit log: The audit log now shows the correct line numbers for lines that were not indexed
 Procurement → Indexation Purchase orders
Duplicated users when importing via Excel When importing users via an Excel sheet, duplicate users could occur due to the use of capital letters in the user name. This has now been fixed so that users are imported correctly without duplicates. Setup → Users → Upload by Excel import
Adding supplier with hidden payment term When the supplier's payment term is hidden, an error could occur when adding a supplier with a payment term. This has now been fixed so that the application functions correctly even when a supplier has a payment term and it is hidden. Procurement → Free request
Purchase order filters now display correct results It could occur that some purchase order filters in the purchase order view were showing all purchase orders instead of only those with a specific status. This has been fixed. The filters now work correctly and show only the desired purchase orders based on the selected status. Procurement → Purchase order overview

 

 

 

 

*Please note that this functionality can be activated through additional configuration and may be an extension of the licence. If you wish to use this functionality, please contact your account manager.

 

 

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